GALA Quilters Guild

Bylaws

The name of the guild shall be known as GALA (GA representing Georgia and ALA representing Alabama).

Article I – Name

Article II – Mission Statement

The GALA Guild’s mission is to promote education, fellowship, ideas and serve the community through charitable activities involving quilting.

Article III – Membership

1. Membership is open to all people that have an interest in quilting. No person shall be discriminated against because of race, color, religion, age, national origin, sex or handicap.
2. Membership will be granted upon dues payment of twenty-five dollars ($25) annually. Dues must be paid in January with a deadline of March 1. If joining after June 1, dues will be one half of annual dues.
3. Visitors are welcome; however, on the third visit joining the Guild will be required.
4. Members are eligible to vote in the election of officers or vote to amend the Bylaws.

Article IV – Executive Board

1. The Executive Board functions as an advisory group. The Board will consist of the elected officers: President, First Vice President, Second Vice President, Secretary, Treasurer, two Members at Large, and Immediate Past President. The Board will establish a place and time each month to prepare the meeting agenda prior to the next meeting.
2. As of 2025, officers and board members will serve a two-year term.
3. The Board may review and recommend the removal of any officer or member for inappropriate conduct.

Article V – Officers Duties

President

• Conducts day-to-day Guild business and presides at the meetings of the general membership and the Executive Board according to Robert’s Rules of Order
• May appoint with Board approval special committee chairpersons, except the nominating and auditing committees (selected by Executive Board)
• Serves as an ex-officio member of all committees except the nominating and auditing committees
• The President’s challenge will extend for two years beginning in 2025.
• May enter into contracts in the name of the Guild, with Board approval
• Prepare and make available proposed agendas for all general and Board meetings
• Perform any other duties as are incidental to the position
• Should the president leave office before the term is over, the past president would be asked to assume the rest of the term.

First Vice President

• Responsible for programs with assistance from the Second Vice President
• Assist the Second Vice President with organizing workshops
• Conduct general and Board meetings in the absence of the President
• Perform any other duties as are incidental to the position

Second Vice President

• Responsible for workshops with assistance from the First Vice President
• Conduct general and Board meetings in the absence of the President and the First Vice President
• Assist with community charitable activities
• Perform any other duties as are incidental to the position

Secretary

• Record the minutes of meetings of the general membership and Executive Board
• Publish the minutes of general meetings to the membership within two weeks of the next meeting
• Perform any other duties as are incidental to the position

Treasurer

• Receive and dispense the funds of the Guild
• Maintain financial records
• Present treasurer’s report each month
• Perform any other duties as are incidental to the position

Two Members At Large

• Provide input from general membership to the executive Board
• Assist the Executive Board and committee chairpersons as needed
• Perform any other duties as are incidental to the position

Immediate Past President

• Provide experienced guidance and support to the incoming President and Executive Board
• Perform any other duties as are incidental to the position.

Article VI – Committees

Membership Committee

• Maintain an up-to-date membership roster and provide a copy to each member
• Present new members a packet containing the Bylaws, membership roster, Guild pin, and information card

Nominating Committee

• Consist of three (3) people appointed by the Executive Board in June
• Present at the October general meeting a slate of candidates for nomination to each Board position which shall be voted upon at the November meeting
• Prepare a written ballot listing all nominees for the November general meeting for voting by all members present
• Nominations may be made from the floor for all offices at the general meeting
• Announce new Board members at the end of the November general meeting

Hospitality Committee

• At least one committee member needs to be present to greet members and guests at general meetings
• Assist with the setting up and clean up for meetings and workshops
• Assist with decorating and refreshments for Guild socials
• Perform any other duties as are incidental to the position

Block of the Month Committee

• Provide a display of a completed quilt block available for members to complete
• Provide for purchase of written instructions and a portion of the fabric needed to complete BOM assignment
• Provide quarterly financial report to Executive Board
• Perform any other duties as are incidental to the position

Sunshine Committee

• Advise Guild membership of the following events: birthdays, hospitalizations, illness and pertinent situations of life
• Follow up with visitors and new members of the Guild

Article VII – Bylaws

The Bylaws of the organization may be amended at any regular meeting provided the amendment has been addressed at a prior meeting and voted on at the next meeting by the members present.

Article VIII – Parliamentary Procedure

Roberts Rules of Order, Newly Revised, shall govern the proceedings in all cases not provided for in these By Laws.

Article IX – Liability

The Guild shall not be liable for loss, theft, or damage to crafted items or property on loan to the Guild for public and or private display.

Article X – Dissolution Clause

In the event the Guild is dissolved, the assets shall be used to pay encumbered debts.  Distribution of remaining Guild funds will be to other quilt-related Guilds.  Disposal of assets shall be voted on by the general membership.

Revised 2024