GALA Quilters Guild
Bylaws
The name of the guild shall be known as GALA (GA representing Georgia and ALA representing Alabama).
Article I – Name
Article II – Mission Statement
The GALA Guild’s mission is to promote education, fellowship, ideas and serve the community through charitable activities involving quilting.
Article III – Membership
- Membership is open to all people that have an interest in quilting. No person shall be discriminated against because of race, color, religion, age, national origin, sex or handicap.
- Membership will be granted upon dues payment of twenty-five dollars ($25) annually. Dues must be paid in January with a deadline of March 1. If joining after June 1, dues will be one half of annual dues.
- Visitors are welcome; however, on the third visit joining the Guild will be required.
- Members are eligible to vote in the election of officers or vote to amend the Bylaws.
Article IV – Executive Board
- The Executive Board functions as an advisory group. The Board will consist of the elected officers: President, First Vice President, Second Vice President, Secretary, Treasurer, two Members at Large, and Immediate Past President. The Board will establish a place and time each month to prepare the meeting agenda prior to the next meeting.
- As of 2025, officers and board members will serve a two-year term.
- The Board may review and recommend the removal of any officer or member for inappropriate conduct.
Article V – Officers Duties
President
- Conducts day-to-day Guild business and presides at the meetings of the general membership and the Executive Board according to Robert’s Rules of Order
- May appoint with Board approval special committee chairpersons, except the nominating and auditing committees (selected by Executive Board)
- Serves as an ex-officio member of all committees except the nominating and auditing committees
- The President’s challenge will extend for two years beginning in 2025.
- May enter into contracts in the name of the Guild, with Board approval
- Prepare and make available proposed agendas for all general and Board meetings
- Perform any other duties as are incidental to the position
- Should the president leave office before the term is over, the past president would be asked to assume the rest of the term.
First Vice President
- Responsible for programs with assistance from the Second Vice President
- Assist the Second Vice President with organizing workshops
- Conduct general and Board meetings in the absence of the President
- Perform any other duties as are incidental to the position
Second Vice President
- Responsible for workshops with assistance from the First Vice President
- Conduct general and Board meetings in the absence of the President and the First Vice President
- Assist with community charitable activities
- Perform any other duties as are incidental to the position
Secretary
- Record the minutes of meetings of the general membership and Executive Board
- Publish the minutes of general meetings to the membership within two weeks of the next meeting
- Perform any other duties as are incidental to the position
Treasurer
- Receive and dispense the funds of the Guild
- Maintain financial records
- Present treasurer’s report each month
- Perform any other duties as are incidental to the position
Two Members At Large
- Provide input from general membership to the executive Board
- Assist the Executive Board and committee chairpersons as needed
- Perform any other duties as are incidental to the position
Immediate Past President
- Provide experienced guidance and support to the incoming President and Executive Board
- Perform any other duties as are incidental to the position.
Article VI – Committees
Membership Committee
- Maintain an up-to-date membership roster and provide a copy to each member
- Present new members a packet containing the Bylaws, membership roster, Guild pin, and information card
Nominating Committee
- Consist of three (3) people appointed by the Executive Board in June
- Present at the October general meeting a slate of candidates for nomination to each Board position which shall be voted upon at the November meeting
- Prepare a written ballot listing all nominees for the November general meeting for voting by all members present
- Nominations may be made from the floor for all offices at the general meeting
- Announce new Board members at the end of the November general meeting
Hospitality Committee
- At least one committee member needs to be present to greet members and guests at general meetings
- Assist with the setting up and clean up for meetings and workshops
- Assist with decorating and refreshments for Guild socials
- Perform any other duties as are incidental to the position
Block of the Month Committee
- Provide a display of a completed quilt block available for members to complete
- Provide for purchase of written instructions and a portion of the fabric needed to complete BOM assignment
- Provide quarterly financial report to Executive Board
- Perform any other duties as are incidental to the position
Sunshine Committee
- Advise Guild membership of the following events: birthdays, hospitalizations, illness and pertinent situations of life
- Follow up with visitors and new members of the Guild
Article VII – Bylaws
The Bylaws of the organization may be amended at any regular meeting provided the amendment has been addressed at a prior meeting and voted on at the next meeting by the members present.
Article VIII – Parliamentary Procedure
Roberts Rules of Order, Newly Revised, shall govern the proceedings in all cases not provided for in these By Laws.
Article IX – Liability
The Guild shall not be liable for loss, theft, or damage to crafted items or property on loan to the Guild for public and or private display.
Article X – Dissolution Clause
In the event the Guild is dissolved, the assets shall be used to pay encumbered debts. Distribution of remaining Guild funds will be to other quilt-related Guilds. Disposal of assets shall be voted on by the general membership.
Revised 2024
